Simple and transparent.

This is just the time. 1–3% of invoices have price or quantity errors. With 100 invoices/month, that's 1–3 wrong invoices you pay today without noticing.

What does the free plan include?

The free plan is the basic operational unit of ininvoice: an account ready to process the accounts payable cycle end to end, with no card and no extras billed separately. Everything in the list below is available on the free plan within its 20 documents per month; nothing is gated as a premium module. Starter and Pro raise the monthly counters, not the feature set.

• Automatic ingestion from Gmail. OAuth connection to Gmail. ininvoice scans designated inboxes, identifies invoices, POs and delivery notes, and queues them for processing without downloading anything to a local disk.
• OCR and IDP for PDF, images and scanned documents. Structured extraction of header and lines: supplier, tax ID, number, date, amounts, taxable base, VAT rate, lines with description, unit, quantity, unit price, discounts and totals.
• Pre-tax line-by-line three-way matching. Invoice, purchase order and delivery note matched line by line. Unit price and quantity compared independently, not on header totals. Default tolerances: absolute 1.50 EUR and percentage 2%, OR mode.
• 0-100 risk score per invoice. Universal signals: changed IBAN, new supplier, unusual amount for the supplier, unverified tax ID, invoice without associated PO, invoice date earlier than PO date, partial duplicate.
• Multi-criteria duplicate invoice detection. By file hash, by (supplier, number), by fuzzy header similarity and by line-level match. Flagged before approval, never after payment.
• Full audit trail. Every decision (auto-match, variance, manual override, approval) is logged with user, timestamp and reason. Immutable. Exportable for external audit.
• Verifactu and FacturaE ready. Electronic invoice reception compliant with Spanish regulations. XAdES signature validation, FacturaE 3.2 parsing, support for the Verifactu flow for paying companies described at /en/verifactu-paying-companies-receiver.
• Native ERP integrations. Holded, Sage 50/200/Despachos, A3 (Wolters Kluwer) and Quipu with no extra connector cost. Reconciled data is posted as a journal entry or supplier record depending on the target ERP.
• Email support. Monday to Friday, 9:00 to 19:00 Central European Time. Includes help with tolerance configuration, chart-of-accounts mapping and product catalog cleanup.

For an operational view of the full cycle, see supplier invoice control, three-way matching and touchless accounts payable.

Who is this price aimed at?

The plans are calibrated for companies that receive supplier invoices with stable, operationally critical volume. The free plan is sized to test the product with real documents rather than to run a full month of production. Starter and Pro cover the range where manual friction is already painful but still fits a single admin team; above 750 documents per month, write to us and we will size it with you.

Sectors with natural fit

• Distribution and wholesale: high invoice volume with many lines (catalogs of hundreds of SKUs), frequent price variations negotiated by contract and volume-tier discounts.
• Multi-location hospitality: dozens of recurring suppliers (beverage, food, cleaning, laundry), daily delivery notes per site, margins that depend on the invoiced cost matching what the delivery note shows.
• Construction: invoices with lines per chapter and item, measurements reconciled against jobsite delivery notes, certifications that require line-by-line traceability.
• Retail: supplier invoices with volume discounts, rebates and credit notes that only surface if you compare line by line pre-tax, not the final total.
• Light manufacturing: recurring raw material purchases against closed POs, partial dock receipts that generate staggered invoices.
• Accounting firms: firms managing AP for several clients that need per-client traceability without duplicating license cost.

To confirm fit in less than five minutes, there is an AP self-diagnostic and a ROI calculator that estimate monthly savings using your real numbers. Product overview for this profile at accounts payable software for SMEs. If you do not fit this range, the sales team will tell you before charging you.

Hidden costs: we don't have them

The free plan costs nothing and requires no card. When Starter and Pro are enabled, the advertised price is what will show up on the invoice: no accessory costs and no variable fees that scale the ticket beyond what is published. This section lists what is not charged separately, because it is common practice in the mid-market AP automation space to bill these as separate line items.

• No setup cost. Initial account activation, the OAuth connection to Gmail, supplier history import and default tolerance configuration are included. We do not charge an "implementation fee" like Tipalti or Stampli.
• No minimum term. The contractual commitment is monthly. Cancel by email and the current cycle is the last one charged. There is no 12 or 24-month minimum duration clause.
• No ERP integration cost. Holded, Sage, A3 and Quipu integrations are within the price. No charge to activate the connector, for the first sync or for keeping the connection in production.
• No historical data migration cost. If you want to bring in invoices, POs and delivery notes from recent months (up to 12 months standard) to reconcile against history, it is included.
• No per-user license fees. Quotas are per account, not per person. Nothing is charged by number of users with panel access.
• No variable per-document fee. Within the monthly document counter of your plan, each document processed has zero marginal cost. No charge for OCR, API calls, exports or downloads.
• No update cost. Every product release (matching engine, new risk detectors, added integrations, Verifactu/FacturaE adaptations) lands on the account at no extra cost.

Today nothing can be charged at all: paid plans are not enabled and the free plan takes no card. When billing is enabled, any change will be confirmed in writing before it applies.

Price comparison with mid-market alternatives

The table below summarizes public prices or reasonable market estimates for AP automation accessible to SMEs and European mid-market. Prices are contrasted with the matching granularity, which is the real value lever: header-level comparison lets line-level errors through; pre-tax line-by-line comparison catches them.

Prices verified as of May 2026 from public vendor information and comparison sites. Commercial models evolve; confirm with the vendor before a purchase decision. ininvoice receives no compensation for appearing alongside these brands.

More detail on each comparison at Bill.com alternative in Spain and how to choose supplier invoice software. For a general functional matrix, see /compare.

What happens if I run out of documents

When the monthly counter of your plan is exhausted, the counter stops and we tell you. Nothing is charged and no plan is activated automatically, because paid plans are not enabled yet. The policy is transparent and applies in this order:

1. Monthly reset. Every counter returns to zero on the first day of each calendar month. If you only needed a peak, you simply wait for the reset.
2. Need more capacity now. Write to hola@ininvoice.com and we raise it manually while paid plans are still being finalised. No card, no charge.
3. Sustained higher volume. Starter (200 documents) and Pro (750 documents) are designed for that, and will be enabled soon. You will be told the exact conditions before anything is charged.

The underlying logic: per-document cost drops as volume grows, and nothing is ever charged without an explicit confirmation. Transparency lives in the heads-up email, not in invoice surprises.

Payments: nothing is billed today

Online payment is not implemented yet. The free plan takes no card and produces no invoice. What follows is the billing policy that will apply once Starter and Pro are enabled, published in advance so there are no surprises.

• Nothing is charged without confirmation. Selecting Starter or Pro on this page registers interest only. It is not a purchase, it starts no trial and it activates no plan.
• Monthly billing. When enabled, Starter will be EUR 49/month and Pro EUR 149/month, billed monthly. There is no annual plan and no annual discount.
• VAT separate. All amounts are published without VAT. Issued invoices include 21% Spanish VAT or the applicable scheme depending on the billing country within the European Union (reverse charge where applicable).
• Itemized invoice. Each invoice issued will include the billing period, the contracted plan and the number of documents processed in the cycle. Suitable for posting directly as a deductible expense.
• Verifactu receipt. The invoices we issue are compliant with Verifactu and FacturaE where applicable. They are digitally signed and available for indefinite download from the panel.

For privacy and accounting data handling, see the privacy policy and terms of use.

Guarantee and trial

There is no contract to sign and nothing to pay: you create the account and use the free plan. Everything below is designed so the risk sits with ininvoice, not with you.

• No commitment. The free plan requires no card. Close the account anytime by email to hola@ininvoice.com. No penalty, no exit fee.
• Start in minutes. All you need is a name and an email. Connect a mailbox or upload documents and the account starts processing real files right away.
• Test before paying anything. The free plan lets you verify the product with your own documents before paid plans even exist. No charge will be made without your confirmation.
• Full export on cancellation. On cancellation, all processed history is exported in CSV/Excel (invoices, POs, delivery notes, matches, audit trail) in open format. Your information stays yours.
• Launch price commitment. Starter is published at a launch price of EUR 49/month. Accounts that adopt it when it opens keep that price while they stay active, even if the public rate goes up later.

The philosophy is simple: if the product doesn't deliver net value, it shouldn't cost anything. That is exactly why the entry point is a free plan and not a trial with a card. To gauge the operational quality before signing, see the FAQ page and the how to choose supplier invoice software guide.

How Kit Digital fits with ininvoice

The Kit Digital program from Spain's Ministry for Digital Transformation grants digitalization subsidies to SMEs and self-employed workers to fund management software. ininvoice is eligible within the Process Management category, which covers digitalization and automation of business processes related to accounts payable, purchasing and suppliers.

Subsidy size depends on the applicant company size: up to EUR 2,000 for micro-businesses with 0-2 employees, up to EUR 6,000 for SMEs with 3-9 employees and up to EUR 12,000 for SMEs with 10-49 employees. The subsidy covers initial deployment and the first 12 months of service, meaning that an eligible SME can fully fund the plan through the subsidy, with no net upfront payment.

The operational flow is coordinated by the ininvoice team along with the certified digital agent, and includes company size verification, signing the service agreement, documentary justification and effective account setup. Friction for the customer is minimal: an initial meeting and electronic signature of the agreement.

Full flow detail, requirements, deadlines and documentation at Kit Digital for supplier invoices.

Frequently asked questions about pricing

The questions that repeat in sales conversations before signing. Each answer is verbatim from what we say by email or on a discovery call, with no extra commercial spin.