If you run 5, 10 or 30 hospitality venues, you know the problem: each location orders from large food-service suppliers, beverage brands, dairy providers and the neighborhood greengrocer. The invoices reach central admin without any order, without knowing which venue they belong to, and with duplicates across channels. ininvoice centralizes control: it assigns every invoice to its company by tax ID and matches it against its order and delivery note; the cost center or venue is assigned in the ERP.

The specific pain of multi-location hospitality

1. Decentralized purchasing, central control

Each location orders what it needs. The invoices have to be matched to the right venue. If the local manager does not centralize their orders, you end up paying for whatever someone bought with nobody reviewing it.

2. Multiple suppliers per category

Beverages, meat, fruit, laundry, maintenance, cleaning, energy, telecoms. Each venue has its own mix. Multiplied by every location, you get hundreds of invoice lines per month.

3. Verbal orders that turn into delivery notes

"Send 4 cases of beer" over WhatsApp and the next day the delivery note arrives. There is no formal PO. The invoice shows up 15 days later and nobody remembers exactly what it covers.

4. Food cost and margin down to the cent

In hospitality, 1-2% price variance on cost of goods is the difference between making or losing money that month. If you reconcile by totals, those points slip away.

5. Mandatory e-invoicing from 2027

Your large suppliers (big food-service distributors, beverage manufacturers, fruit wholesalers) will start sending you structured XML from 6 October 2027 for companies with turnover above EUR 8 million and from 6 October 2028 for everyone else (AEAT calendar). If your system is not ready, the month-end close gets messy. In ininvoice, reading of XML e-invoices is in development.

How ininvoice solves it

Captures every invoice from email, whether it's the central admin inbox or each venue's inbox.
Assigns every invoice to its company by tax ID; the venue or cost centre is assigned in the ERP.
Line-by-line cross-check against the PO and the delivery note, when they exist.
Detects duplicates across venues or channels (same supplier sending the invoice by email and then a stamped copy).
Detects price changes versus the PO and flags them for a person to review.
Exports to your ERP the approved invoices as an importable CSV or Excel file, ready for posting.

Want to see it with your company's documents? I will show you how each line is matched against its purchase order and delivery note. Request a demo with your own invoices

Estimated example

Synthetic example: a chain of 12 restaurants, 800 invoices/month (aggregated across all venues), Holded as ERP. Typical pain points before automating:

1 full-time person dedicated only to receiving, classifying and entering invoices into Holded.
~2-3 overpayments detected per month, all related to unannounced price changes.
Month-end close at 2 weeks because invoices took time to be properly assigned.

After ininvoice (estimate): the person spends 80% of their time on other admin tasks; exceptions are resolved the same day; close on day 5.

Estimates from the average multi-location hospitality chain profile. Your real numbers depend on the rigor of your current process.

Which kind of hospitality it fits

Restaurant chains with 5-30 owned or franchise-central locations.
Independent hotel groups with decentralized purchasing.
Corporate catering with multiple sites.
Coffee-shop chains and central kitchens supplying stores.

Compatible with your ERP

Holded (common in digital-native chains)
Sage 50/200 (mid-size and larger chains)
A3 (typical with external accounting firm)
Quipu

Do you run more than 5 venues with decentralized purchasing?

Send a few real invoices with their POs and delivery notes and see them matched line by line. Book a demo with your invoices.

Every invoice, matched line by line

Try it with your own invoices, no implementation fee.

Accounts payable for multi-location hospitality