The money you lose every month
Your suppliers overcharge you. And you sign.
Silent price hikes, inflated quantities, repeated invoices. Each of those errors is money you pay your suppliers without realising. This is what ininvoice does so you stop.
The total adds up. The lines lie.
Your supplier nudges the unit price up €0.20 knowing you only look at the total. Multiply by every case ordered all year. We match line against PO and delivery note: price, quantity, supplier. Any deviation flags before you sign.
Twenty minutes hunting for the PO. Zero.
The supplier writes “Acme Ltd” on the invoice and you have them filed as “ACME LIMITED” on the PO. Your AP clerk burns 20 minutes hunting. ininvoice matches it by tax ID, amount and date.
You know which invoice will cost you money
Every invoice lands with its status. Greens are marked as matching, ready for a person to approve. Reds are held with their reason until a person decides. Your team stops reviewing 100 invoices to review only the ones that matter.
It tells you how much you lose, not “there’s an error”
“M8 screw: price +€0.20/u over the PO. If you pay, that’s €240 your supplier never told you about.” Number, cause, impact. In plain English. You know in 5 seconds whether to call the supplier or approve.
Duplicate invoices get paid twice
A supplier sends the same invoice by email and via portal. Your bookkeeper uploads it twice without noticing. We catch the clone by its normalised number from the same supplier, or by the same amount and date, and hold it for a person to decide. The same file is never processed twice.
Whatever lands, we read it
Delivery note photographed with the site foreman’s phone. PDF with empty ink cartridge. Excel from 2003. Doesn’t matter. Out comes a legible, normalised, classified record (XML e-invoice reading is in development). No templates. No rules.
Zero documents uploaded by hand
You connect Gmail. Incoming invoices never pass through a human inbox again. We process them before your team opens the email. What you get is the result, not the work.
Approvals without e-mail threads
You approve, reject or query the supplier from the panel in one click. All logged, all auditable, no forwarded emails. Your CFO sees the real status of every invoice any time. Without asking.
Up and running in 24–48 hours
This is not a project. It is a SaaS. You connect the inbox; purchase orders and delivery notes come in the same way as invoices, by e-mail or upload. You process your first real invoices within 24–48 hours. No consultant and no meetings.
What you lose today vs. what you recover tomorrow
Reconciling invoices by hand eats hours of your team every month. They compare totals (because checking line by line by hand is impossible), trust that agreed prices haven’t crept up, and pray they don’t pay the same invoice twice. Every one of those “errors that just happen” costs you real money. This is what changes on Monday.
| Metric | Manual / Excel | ininvoice |
|---|---|---|
| Time per invoice | 12–15 min | Read automatically |
| Comparison level | Invoice totals | Line by line |
| Duplicate detection | Invoice number only | Multi-criteria |
| Implementation time | N/A (you already do it) | 24–48 h |
How much are they bleeding you right now?
Every sector has its favourite error pattern. Yours is below. Find it and do the math with your own figures in the AP cost calculator.
Distribution & logistics
800-1,200 invoices/month. Partial deliveries, agreed volume discounts nobody applies, rebates that get “forgotten”.
Construction
300-600 invoices/month between subcontractors and materials. Rebar arrives “half short” but invoices in full. Tradesman hours billed twice. 3-5 % of project cost bleeds out in overbilling nobody has time to hunt down.
Industry & manufacturing
200-500 invoices/month of raw materials at volume. €0.02/u extra × 10,000 units = €200 on a single PO. Across 30 POs a month that’s €6,000 nobody sees because “the total adds up”.
Multi-site hospitality
500-1,000 invoices/month in groups with 10+ sites. Daily fresh suppliers nudging prices up €0.30/kg with no notice. Rush orders priced at premium that stay that way forever. 2 points of food cost your CFO can’t find.
Retail & commerce
400-800 invoices/month. Your margin is already 18 %. Every euro overpaid to a supplier is €1 less of net profit. It’s not a cost: it’s your quarterly profitability, directly.
Pharma & chemicals
150-400 invoices/month with agreed pricing and QA-released batches. A price that doesn’t match the contract isn’t just money: it’s a compliance incident you have to justify in audit.
Every day you wait, your suppliers overbill you.
You connect the inbox. Purchase orders and delivery notes come in like invoices. Within 24–48 hours you see your first invoice reconciled line by line. Pricing is tailored: a proposal within 48 hours of seeing your invoices.
Or email us directly at hola@ininvoice.com
Try it with your own invoices
Send me 3–5 supplier invoices and, if you have them, the purchase order and delivery note for one of them.
Request a demo